During the year, it is clear that most organizations have adopted a telework system with Microsoft Consulting firm. With this new working environment, having a great platform where the team can collaborate with ease is essential. Microsoft Teams has been one of the most widely used video conferencing tools and team collaboration systems in large corporations and universities. As of October 2020, Teams had 115 million daily active users who call, chat, and share files.
With such numbers, Microsoft Teams has certainly proven its
reliability when it comes to collaboration, communication and virtual meetings.
However, besides its main functions, there are a lot of ( somewhat hidden! )
things you need to know to take full advantage of this tool. This article will
give you some shortcuts and practical tips to have a more efficient experience!
1.
Messaging
This feature is not necessarily hidden, but it is not
necessarily used too often. The default dialog gives you a field to enter a new
message, but when you click the " A
" icon, it lets you create a message that you can bold, italicize,
underline, strikethrough, and highlight text, among other features! This is the
best solution when you want to add a bold title in your post or highlight
certain details. If you want your message to be neat and formal, this feature
is for you!
2. Search
Bar Commands
Do you ever need to find a message or file in Teams but
can't find it? Or do you want to navigate faster in Teams in general? Luckily,
there's a set of commands you can perform with the Microsoft Teams search bar
to make your experience easier with Al Rafay Consulting. From checking your activity to changing your
status, you can perform these tasks easily. Even if your mouse and touchpad are
not working, you can just type CTRL+/ to perform these functions. Here are some
examples :
To view
your activity, type /activity
Type /available to
become available or /away to revert to being away. Some of the other
commands for your status are /brb ,
/busy , and /dnd to get back soon , busy , and
do not disturb , respectively.
To quickly chat with someone without having to search for
them in your contacts list, type /chat and then the name of the person you want
to chat with. You can even type your message in the search bar!
3. Flag
your messages
If you want your users or teammates to notice your most
important conversations and make sure they read your message, you can tag it so
they know about it.
Before sending your message, be sure to label them first
according to your preferences. If you mark your message as important, it will
be marked as such and encourage your recipient to prioritize it.
On the other hand, for a message marked as Urgent, your
recipient will receive a notification every 2 minutes for a total of 20 minutes
or until they read it. Be sure to use this feature professionally and
appropriately, as it may flood your recipient's notifications. Mark your posts
accordingly!
One more:
Open the conversation in another window
You can open an ongoing conversation in an external window
so you can continue doing something else in Teams while keeping the
conversation open. To do this, hover the mouse pointer over the conversation you
want to open in another window and click the arrow icon below.
Microsoft Teams continues to be one of the best team
collaboration tools and these handy features will definitely allow users to
enjoy the best experience on the platform while enabling more effective team
collaboration.
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